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Purchasing and suppliers

From purchase requisition to supplier payment. AI analyzes each item's movement, prepares the suggested order, and suggests the selling price, and you review and approve.

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In brief

The purchasing and suppliers module covers the cycle from purchase request to supplier payment. AI analyzes each item's movement, prepares the suggested order and suggests the selling price, with supplier price comparison, import costs and input VAT.

Purchase invoice screen in FullScreen ERP
Purchase invoice: Supplier, warehouse and VAT per line, plus item costs and selling prices.
Purchase order screen in FullScreen ERP
Purchase order: Purchase orders with two-level approval: inventory management, then senior management.
Comparing supplier prices screen in FullScreen ERP
Comparing supplier prices: Supplier quotes side by side to choose the best one.
Automatic reorder screen in FullScreen ERP
Automatic reorder: Automatically suggest purchase quantities from item movement and the reorder level.
Purchase return screen in FullScreen ERP
Purchase return: Return items to the supplier, with or without the purchase invoice.
Inventory & warehouses screen in FullScreen ERP
Inventory & warehouses: Sales and purchase invoices, transfers between warehouses and branches, stock adjustments and purchase orders.

Workflow

Purchase requisitionSupplier comparisonPurchase orderReceipt and invoicePayment

Features

AI-powered purchasing managementWhat to order, how much, and from which supplier, based on sales, stock, and prices
Automated reorderingA ready purchase order for items below the reorder level, approved with one click
Smart pricingSelling price suggestions based on cost, supplier prices and item movement
Comparing supplier pricesLast price and best price for each item from each supplier
Automatic reorderingSuggested quantities based on turnover rate and reorder level
Supplier accountsSupplier statements and payables aging
Purchase returnsReturns to suppliers with their impact on inventory and VAT
Input VATCalculating deductible VAT
Import costsAllocating shipping and customs costs to items

Reports

  • Purchases by supplier
  • Purchases by item
  • Supplier statement
  • Payables aging
  • Comparing supplier prices
  • Items below reorder level
  • Purchase returns

How it connects to the rest of the system

Receiving goods updates inventory, the supplier invoice is posted to the accounts with deductible input VAT, and purchase returns reverse their effect on inventory and VAT. The suggested order is built from sales movement and inventory balances.

Warehouses and itemsGeneral accountsSales and POS

Sectors that rely on this module

PharmaciesAuto spare partsRestaurants and cloud kitchensElectrical, plumbing, and building materialsFactoriesPharmaceutical companies and warehouses

Free tools related to this module

Receivables agingWhere is your cash tied up?

Questions about Purchasing and suppliers

How does the system suggest the order?
AI suggests what to order, how much and from which supplier, based on sales, inventory and prices, and you review and approve.
Are import costs allocated to items?
Yes, shipping and customs costs are allocated to the items.
Can I compare supplier prices?
Yes, the last price and best price for each item from each supplier, with a supplier price comparison report.

Let's start with your needs

Tell us about your business, and we'll arrange a demo or consultation within one business day.

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